Terms & Conditions:
Reservation Deposit: must be submitted within two weeks upon receipt of contract from Midway Village Museum and is non-refundable. Remaining balance is due 30 days prior to event (no invoice will be sent).
Damage Deposit: will be returned within 30 days following event providing that all contract terms are followed. Late charges will be assessed thirty minutes after contract expiration time and will be billed at an hourly rate of $50.00 for extra cleaning required, and/or maintenance, building/equipment damages, etc. Also if your vendors do not use the designated gate for deliveries/pick up at designated times you will automatically loose the entire damage deposit.
Cancelation: Cancelation needs to be in writing (email is acceptable). Full payment for the balance of the agreement is required at the time of cancelation. There ae no refunds given unless the space is rebooked for equal or greater rental. In that case only the Reservation deposit will be returned.
Guidelines for Use of Facilities and Grounds:
Vehicles, except for horse drawn carriages are allowed in parking lot area only. Vendor Deliveries/Pickups have to be scheduled by MVM and are not allowed in the Village during normal operating hours.
Food & Beverage: Alcoholic beverages are permitted in rental areas only through a caterer with a liquor license. Alcohol is never permitted in parking lot areas. Loss of damage deposit will occur if renters or their guests consume alcohol in any area other than rented/permitted area. No personal/home brews of beer or wine are permitted. All Food & Beverage must go through one of our Exclusive Catering Partners and a list will be given with this agreement, a selection for service will need to be made from this list for all private rental events.
Nails, tape or glitter/confetti, any type of 3M Command product may not be used in any rental areas. If these items are used the damage deposit will not be refunded.
If you are going to use flower petals to be dropped in the isle in our outdoor ceremonies they must be real flower petals. Indoor ceremonies must use artificial flower petals.
No open flame candles or sparklers are permitted anywhere on the property.
Smoking is prohibited on all MVM grounds subject to Rockford Park District policy. Fines may be given to violators from the Park District Police.
Unmanned aerial vehicles such as radio or remote controlled motor driven airplanes, drones etc., shall not be operated without a Rockford Park District issued permit and are subject to approval by MVM.
During all rental events, supervision of children is mandatory. Children must remain in the designated rental at all times unless accompanied by an adult.
A room setup for your rental is included in rental price. After the rental is set any deviation or reset will incur additional rental charges. The chairs and tables that are located inside the Lakeview Room & 1905 Barn are only to be used inside the rental venue. For outdoor ceremonies chairs will need to be rented and paid for 30 days prior to the event.
All persons using the facilities and grounds will be responsible for the removal of all supplies and equipment no later than the time stated on the contract (this includes removal of musical entertainment and decoration/materials).
Please note that you have rented a portion of Midway Village for your event and there will be other rentals and the public on the property during your rental period. You have access to your rental based on your rental times and not the entire property. If your guests disburse throughout the Village they will be asked to return to the Rental venue.
I, the undersigned, have read and agree to abide by all of Midway Village Museum (MVM) regulations and facility use policies applicable to the use of the facilities, and will assume responsibility for any damage occurring as a result of using such facilities, including damage by any attendees. Furthermore, I, my vendors, agents, employees, and attendees will attend the event and use the facility at our own risk. MV&MC shall not be liable for any damage arising from personal injuries sustained by any persons on the premises and I assume full responsibility for such damages. In consideration of being granted the right to use MV&MC facilities, I hereby release MV&MC, the Rockford Park District, its trustees, employees, and agents from any and all claims, demands, damages or rights of action rising out of such use of MV&MC or its facilities.
For additional details or to view the facilities, call David Byrnes, at 815-397-9112, ext. 103 or firstname.lastname@example.org.